Internal applicants must apply by 11:59pm on June 9, 2026.

About Joseph Brant Hospital:

Joseph Brant Hospital (JBH) is a full-service hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers since 2015, with a skilled team of approximately 200 physicians, 2,000 employees, and more than 300 volunteers.

JBH is a Clinical Education site in conjunction with McMaster University, and is designated as an Academic Community Teaching Hospital. JBH is also a partner member of the Burlington Ontario Health Team (BOHT).  JBH is deeply committed to providing exemplary care and living the hospital’s core values of Compassion, Accountability, Respect and Excellence.

JBH also inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit www.josephbranthospital.ca.

Position Summary: 
The Health Information Management (HIM) Administrator is responsible for maintaining the integrity of the hospital’s electronic Legal Medical Record (eLMR).  This role applies Epic system expertise and knowledge of related legislation to ensure compliant clinical documentation, effective system use, and secure disclosure of health information through MyDovetale and other approved channels.  Issues beyond HIM Administrator scope are escalated to the appropriate HIM leadership or Privacy Office as required.

Responsibilities:
•    Monitors compliance with hospital policies and procedures related to the creation, accuracy, data integrity, and maintenance of the electronic Legal Medical Record (eLMR), including quality assurance review of scanned documentation and chart completion standards; escalates non compliance issues as appropriate 
•    Participates in monitoring and enforcing Health Information Management standards for data completeness, accuracy, timeliness, and validity 
•    Supports HIM Analysts with analysis of complex electronic charting issues using Epic tools and work queues, including chart deficiency management and documentation standards enforcement 
•    Conducts qualitative and quantitative reviews of system generated and non system records to ensure compliance with hospital and provincial documentation and records management requirements 
•    Reviews and prepares clinical documentation for electronic filing within the eLMR 
•    Coordinates issue resolution and escalating complex matters related to Dragon Medical One (DMO), MyDovetale administration, and other Epic based workflows, escalating issues to Analysts or Management as required 
•    Processes authorized requests for access and disclosure through MyDovetale using Epic Release of Information tools, in accordance with PHIPA; tracks disclosures and prepares required statutory reports under PHIPA.
•    Maintains strict confidentiality and complies with all hospital policies at all times 
•    Processes routine requests for corrections under guidance of the Privacy Office; escalates complex matters to the Privacy Office or HIM Leadership as required.
•    Directs consent directive requests to the Privacy Office in accordance with PHIPA and provincial eHealth standards; escalates complex matters to the Privacy Office or HIM Leadership as required.
•    Supports HIM compliance initiatives, including participation in project teams and working groups as required

Qualifications:
•    College diploma or Bachelor’s degree in a relevant field, such as Health Information Management or a related health discipline, is required.
•    Minimum of two (2) year of hospital Health Information Management (HIM) operations experience, including knowledge of chart management, is required.
•    CHIMA/HIM certification, or certification in progress, is preferred.
•    Demonstrated experience working with Electronic Medical Record (EMR) and/or Clinical Information Systems; experience with Epic systems is preferred.
•    Understanding of the Personal Health Information Protection Act (PHIPA).
•    Proficient in the use of the Microsoft Office Suite, particularly MS Word, Excel, and Outlook.
•    Conflict resolution skills, with effective verbal and written communication skills when engaging with the public and internal stakeholders, including physicians and regulated health professionals.
•    Proven analytical and problem-solving skills, with the ability to independently manage end-user issues and escalate unusual or highly complex issues as required
•    Must work with minimal supervision under urgent deadlines and be able to prioritize workload.

Please Note:  Assignment subject to change based on the needs of the department. 

To be considered for this exciting opportunity please visit the JBH Careers page to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted. 

Joseph Brant Hospital is committed to an equitable and inclusive culture where everyone thrives and feels that they belong. One of the pillars of our Diversity, Equity and Inclusion framework is to enable our people and patients to flourish by removing barriers. In compliance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available during the recruitment and selection process and throughout employment.

Please help us meet our commitment to providing an inclusive and barrier-free environment by letting us know if you require accommodation. Contact Human Resources for confidential assistance at careers@josephbranthospital.ca or at 905-632-3737 ext. 4129.

This posting is for an existing vacancy.  JBH does not use artificial intelligence (AI) to screen, assess, or select applicants.

Please include the posting number in the subject line of any email correspondence to enable appropriate assistance.